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​​​​​​​​​Personnel Administration Alerts

2024

Date
​NumberDocuments​​
​09/17/2024
​2024-09
​2025​ Holiday and Pay Calendars​
​08/27/2024

​2024-08
Civil Service Leave of Absence (CS LOA) – New Qualification and Processing Procedures​​​​​​ (Revised 08/27/2024)
Attachment: Qualifications Reporting Document
Attachment: CS LOA Process Guide​​
​07/01/2024​
​2024-07
​​FOP Lodge #92 and FOSCEP General Pay Increase, Pay Freeze Removal Actions, and Longevity Increases​​
​06/14/2024
​2024-06
​July 2024 Mass Compensation Processing and Fiscal Year End Blackout Periods (Revised 06/20/2024)​
​03/27/2024
​2024-05​
​ALES General Pay Increase, Pay Freeze Removal Actions, and Longevity Increases
​02/22/2024
​2024-04
​Statute of Limitations - Annual Reset of the Earliest Personal Retroactive Accounting Date and Earliest Personal Recalculation Date on IT0003​
​02/21/2024

​2024-03
​OPEIU and UGSOA General Pay Increase, Pay Freeze Removal Actions, and Longevity Increases​
​02/02/2024
​2024-02
​SEIU-Healthcare PA and PLEA General Pay Increase, Pay Freeze Removal Actions, and Longevity Increases​​​
​01/18/2024
​2024-01
​January 2024 Mass Compensation Processing​

2023

Date
​NumberDocuments
​12/20/2023
​2023-​08
​New Direct Deposit Form​
​11/27/2023
​2023-07
​SEIU-Local 668 General Pay Increase and Pay Freeze Removal Actions
​10/19/2023
​2023-06
​​AFSCME Contracts, Management Pay Increases and Union Pay Freezes (Revised 10/20/2023)
​09/20/2023
​2023-05
​2024 Holiday and Pay Calendars
0​7/05/2023
​2023-04
​July 2023 Mass Compensation Processing and Fiscal Year End Blackout Periods (Revised 07/13/2023)
​03/24/2023
​2023-03
​April 2023 Mass Compensation Processing (Revised 03/28/2023)
​02/24/2023
​2023-02
Statute of Limitations - Annual Reset of the Earliest Personal Retroactive Accounting Date and Earliest Personal Recalculation Date on IT0003
01/30/2023
2023-01Selections and transfers from independents agencies who use SAP
Attachment: Independent Agency Contacts

2022

Date
 ​Number Documents​​
​12/22/2022
​2022-07
 ​January 2023 Mass Compensation Processing (REVISED 01/13/2023)
​11/01/2022
​2022-06
​2023 Holiday and Pay Calendars
​08/19/2022
​2022-05
​August 2022 Expedited Mass Compensation Processing
​06/24/2022
​2022-04
 ​July 2022 Mass Compensation Processing and Fiscal Year End Blackout Periods
​05/27/2022
​2022-03
​2022 Holiday and Pay Calendars
​04/15/2022
​2022-02
​Executive Order-2016-02 Minimum Wage Increase (REVISED 04/18/2022)
​02/25/2022
​2022-01
 ​Statute of Limitations – Annual Reset of the Earliest Personal Retroactive Accounting Date and Earliest Personal Recalculation Date on IT0003

2021

Date
 ​Number Documents​​
​12/22/2021
​2021-14
 ​January 2022 Mass Compensation Processing (REVISED 01/07/2022)
​12/06/2021
​2021-13
​Infotype 0210 (Withholding Info W4/W5 US) 
​11/18/2021
​2021-12
​New Resource Account for the HRSC Agency Services Division
​10/04/2021
​2021-11
​CIVEA (E4, E7) Union Membership Dues - (DOC Only)
​09/23/2021
​2021-09
​October 2021 Mass Compensation Processing
​08/30/2021
​2021-08
​ServiceNow September 2021 Migration - HR Staff Services
​08/05/2021
​2021-07
​Updated Location of Services for Object Icon in SAP
​06/24/2021
​2021-06
​July 2021 Mass Compensation Processing and Fiscal Year End Blackout Periods
​05/27/2021
​2021-05
​New Bargaining Unit K9 - FOP-Lodge 114, PFBC
​05/24/2021
​2021-04
​Addition of Probationary Period End Date Field in Employee Locator Reports
​03/26/2021
​2021-03
​USPS Address Validation and Standardization
​03/24/2021
​2021-02
 ​April 2021 Mass Compensation Processing
​02/26/2021​2021-01
​Statute of Limitations - Annual Reset of the Earliest Personal Retroactive Accounting Date and Earliest Personal Recalculation Date on IT0003

2020

Date
 ​Number Documents​​
​12/23/2020​2020-21​January 2021 Mass Compensation Processing
​10/23/2020​2020-20​Agency Name Change - Parole Board
​10/23/2020
​2020-19
​Personal Email Address
Attachment: ESS - Maintain Personal Email Address Instructions
​10/20/2020​2020-18​Enhancements to Form I-9 Onboarding System - Employee Profile and User Action Menus
0​9/28/2020​2020-17​New Fields for Supplementary Employment Requests
​09/25/2020​2020-16​Telework System Enhancements (REVISED 06/07/2021)
​09/22/2020​2020-15​October 2020 Mass Compensation Processing
​09/03/2020​2020-14​2021 Holiday and Pay Calendars
​08/27/2020​2020-13​Enhancements to Form I-9 Onboarding System
​07/15/2020​2020-12​UC 1609 Form Enclosure for Additional Separation Letter  Type
​06/25/2020​2020-11​July 2020 Mass Compensation Processing and Fiscal Year End Blackout Periods (REVISED 07/10/2020)
​06/18/2020​2020-10 AFSCME Local 2607 and 2606 Merger
​06/18/2020​2020-09​AFSCME Local 2593 and 2592 Merger
​05/29/2020​2020-08 Dynamic PAC​/PAL Enhancement for AFSCME Non-Member Status Changes
04/24/2020​2020-07 ​Infotype 0014 (Recurring Payments/Deductions) Enhancement for AFSCME Political and Legislative Contributions (PAC/PAL) 
​04/14/2020​2020-06​New Version of Form I-9, Employment Eligibility Verification
​03/27/2020​2020-05 ​April 2020 Mass Compensation Processing (REVISED 04/13/2020)
​03/09/2020​2020-04​Removal of Hyperlinks on the HR Error Reporting Tool
​02/28/2020​2020-03 Statute of Limitations - Annual Reset of the Earliest Personal Retroactive Accounting Date and Earliest Personal Recalculation Date on IT0003
​02/07/2020​2020-02​AFSCME Local 2524 and 2536 Merger
​01/16/2020​2020-01​Revised Form W-4 and Infotype 0210 (Withholding Info W4/W5 US) Changes

2019

Date
 ​Number Documents​​
​12/23/2019​2019-17​January 2020 Mass Compensation Processing
12/05/2019​
​2019-16
​PDA, SEIU-Healthcare PA, and OPEIU General Pay Increase and Pay Freeze Removal Actions
​11/21/2019​2019-15 FOSCEP and PLEA General Pay Increase and Pay Freeze Removal Actions
​10/25/2019​2019-14​2020 Holiday and Pay Calendars
​09/25/2019​2019-13​SEIU-Local 668 General Pay Increase and Pay Freeze Removal Actions
​08/28/2019​2019-12​Expiration of Form I-9, Employment Eligibility Verification
​08/28/2019​2019-11 ​AFSCME Contracts, Management Pay Increases and Union Pay Freezes
​08/23/2019​2019-10​Addition of 'Undeclared' Gender Option in Employee Self Service (ESS)
​08/22/2019​2019-09​Residence Tax Area (IT0207) and Out of State Residency
​07/31/2019​2019-08​New Military Service ESS Service and SAP Military Service Report
Attachment: Military Service Report Instructions
​07/26/2019​2019-07​Removal of Forms of Address on Infotype 0002 (Personal Data) and Utilization of the 'Undeclared' Gender Option in SAP and Onboarding
​06/26/2019​2019-06 ​PA40 Transactions and Maintain Text on Infotype 0000
​06/21/2019​2019-05​July 2019 Mass Compensation Processing and Fiscal Year End Blackout Periods (REVISED 07/10/2019)
​04/15/2019​2019-04​New E-Verify "Right to Work" Poster
​03/18/2019​2019-03 ​New Military Service Infotype (IT9014) (REVISED 07/31/2019)
​03/01/2019​2019-02​Statute of Limitations - Annual Reset of the Earliest Personal Retroactive Accounting Date and Earliest Personal Recalculation Date on IT0003 (REVISED 03/22/2019)
​01/11/2019​2019-01​New Certified Veteran field in E-PAR (Hire actions)

2018

Date
 ​Number Documents​​
​12/21/2018​2018-10​January 2019 Mass Compensation Processing
11/08/2018​​2018-09​Enhancements to the electronic process for Form I-9
10/31/2018​​2018-08​Updated Text for Age 50 Retirement Indicator Field
10/29/2018​​2018-07 ​Alternate Name in SAP - Addition of new field called Alternate Name in SAP
​10/23/2018​2018-06​2019 Holiday and Pay Calendars
09/28/2018​​2018-05 CIVEA (E4, E7) Union Membership Dues - (DOC Only) (RESCINDED 10/04/2021)
​08/03/2018​2018-04​Executive Order 2016-02 Amended
07/19/2018​​2018-03​Fair Share and Initiation Fee Changes
0​6/19/2018​2018-02​July 2018 Mass Compensation Processing and Fiscal Year End Blackout Periods
02/26/2018​​2018-01​Statute of Limitations – Annual Reset of the Earliest Personal Retroactive Accounting Date and Earliest Personal Recalculation Date on IT0003

2017

Date
 ​Number Documents​​
12/26/2017​​2017-13​January 2018 Mass Compensation Processing
​12/11/2017​2017-12
10/30/2017​​2017-11​2018 Holiday and Pay Calendars
09/15/2017​​2017-10​New version of Form I-9, Employment Eligibility Verification
​09/11/2017​2017-09​New E-Verify Posters
08/31/2017​​2017-08​Information regarding new task indicators for jobs and positions exempt from the Fair Chance Hiring Policy
​06/30/2017​2017-07​July 2017 Mass Compensation Processing and Fiscal Year End Blackout Periods (Revised)
​04/14/2017​2017-06​Information regarding a new Electronic Official Personnel File (e-OPF) review process for OIG, Bureau of Special Investigations
​03/24/2017​2017-05​New Infotype in SAP for Supplementary Employment
​03/06/2017​2017-04​Statute of Limitations – Annual Reset of the Earliest Personal Retroactive Accounting Date and Earliest Personal Recalculation Date on IT0003
​01/20/2017​2017-03​New version of Form I-9, Employment Eligibility Verification
​01/12/2017​2017-02​CIVEA (E4, E7) & PSEA (S4) Contract Implementation (DOC and L&I Only)
​01/05/2017​2017-01 ​FOSCEP, SEIU Healthcare PA and OPEIU General Pay Increase and Pay Freeze Removal Actions

2016

Date
 ​Number Documents​​
​12/21/2016​2016-13​January 2017 mass compensation processing
​10/19/2016​2016-12​​​​Management and Standard Pay Schedule Merger
10/06/2016​​2016-11 ​SEIU-Local 668 General Pay Increase and Pay Freeze Removal Actions
​09/29/2016​2016-10​AFSCME General Pay Increase and Pay Freeze Actions
09/26/2016​​2016-09​Standard Pay Schedule and Union Pay Freeze Actions
09/21/2016​​2016-08​October 2016 Management and Non-Represented Pay Increases
07/19/2016​2016-07​New Infotype to store electronic W-2 information
06/24/2016​2016-06 ​Electronic Official Personnel File
06/28/2016​​2016-05​July 2016 Mass Compensation Processing and Fiscal Year End Blackout Periods
06/14/2016​2016-04​Separation Reason Code 44
06/14/2016​2016-03 ​Social Worker and Professional Counselor License Payment (DOC Only)
03/31/2016​​​​2016-02​Expiration of Form I-9, Employment Eligibility Verification

2015

Date
 ​Number Documents​​
​12/28/2015​2015-15​January 2016 Mass Compensation Processing
02/16/2016​2015-14​Enhancements to the Logged Changes in Infotype Data Transaction (Revised)
09/28/2015​​2015-12​HRPA40 Actions Report
​04/09/2015​2015-10​Electronic Official Personnel File (e-OPF) for separated employees
​03/04/2015​2015-07​Revisions to the Guide for I-9 Verifiers
​03/02/2015​2015-06​Selections and transfers from independents agencies who use SAP(RESCINDED 01/27/2023)
​01/28/2015​2015-04​Updated data field within E-PAR
​01/12/2015​2015-03​Changes when opening Electronic Official Personnel File (e-OPF) documents and visibility to new 'I-9 FORM (Tracker)' links

2014

Date
 ​Number Documents​​
​12/18/2014​2014-22​New data fields available within E-PAR
12/03/2014​​2014-21​Enhancements to the electronic process for I-9 Employment Eligibility Verification
​11/20/2014​2014-18​Abledoc/e-OPF Category Added to the HR/Pay Help Desk Application
​09/02/2014​2014-16​Electronic Official Personnel File
08/08/2014​​2014-15​Electronic Official Personnel File
​06/19/2014​2014-13​Change to IRIS Reporting on Employee and Position Financial Data
​05/30/2014​2014-11​Fiscal Year Changes to SAP Funds and Cost Infotypes
​05/30/2014​2014-10​Correspondence Generated by the HR Service Center
​05/01/2014​2014-09​Revised Electronic Personnel File
​04/29/2014​2014-08​April 2014 Requesting Contractor Assignments and Separations
​04/23/2014​2014-07​​Grievance Settlements/Back Pay Awards Processing
​04/02/2014​2014-06​Standard Unemployment Compensation Language
​04/01/2014​2014-05​Revised e-OPF
​01/02/2014​2014-01​Clarification on Coding Commercial Driver Licesnse Qualifications for Employees/Positions and LSO

2013

Date
 ​Number Documents​​
​11/27/2013​2013-22​Revised E-OPF
​11/05/2013​2013-19​Revised E-OPF
​09/30/2013​2013-14​Revised E-OPF
​08/27/2013​2013-13 ​Electronic Official Personnel File (Revised)
​07/12/2013​2013-12​Electronic Official Personnel File
​03/12/2013​2013-05​Electronic Official Personnel File

2012

Date
 ​Number Documents​​
​12/10/2012​2012-23​Onboarding - Alternate Orientation Processes
02/19/2013​2012-18​Employee Personnel Information - REVISED 02/19/2013
09/14/2012​​2012-16​e-OPF and Correspondence Generated by the HR Service Center
​08/20/2012​2012-13​Role Mapping for e-OPF Functionality Going Live on September 1, 2012
​12/04/2012​2012-12​Revisions to E-PAR Form and Procedures to Support Onboarding -Revised
04/09/2012​​2012-04​Discontinue Use of Wage Type 5554 for Partial Home Office and Meal Allowance Payments

2011

Date
 ​Number Documents​​
​10/21/2011​2011-16​Personnel Number Locked by User
​09/23/2011​2011-15​Statute of Limitations and Archiving
​08/23/2011​2011-12​Now Available: Objects on Loan Data Report
​08/12/2011​2011-11​New Search Features in E-PAR Reporting Tool
​06/29/2011​2011-10

​Employee/Emergency Contact Reports
Attachment:Information regarding a new Standard R/3 Report Transaction Code: Y_DC6_14000171

​04/01/2011​2011-04​Appointment, Transfer, Leave Without Pay and Separation Action Effective Dates

2010

Date
 ​Number Documents​​
​08/11/2010​2010-06​Clothing Allowance Procedure for Separating Employees
​01/11/2010​2010-02​Retroactive IT0207 & IT0208 changes to prior years
​01/06/2010​2010-01​
​Retro Heart & Lung or Act 534/632 absences NOT being entered during the payroll correction window

2009 and earlier

Date
 ​Number Documents​​
​12/17/2009​2009-22​Logged Changes in Infotype archived data
​09/25/2009​2009-19​Influenza Absence Report
​04/27/2009​2009-01​Current Service Date when there is a break in service of less than 180 calendar days
​10/01/2008​2008-10​Clarification regarding the change to break in service policy change
​05/07/2008​2008-07​Production of a W-2c and Retroactivity Related Recommendations
​04/17/2008​2008-06​Residence Tax Area may not be available for some employees updating telephone numbers via ESS
​04/14/2008​2008-05​Procedures on how to run the standard Flexible Employee Data Report
​02/21/2008​2008-03​Information Related to the permanent address on IT0006 (Address)
01/18/2008​​2008-01​Information Related to Local Services Tax


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