Hiring Employees

Making an Offer

Onboarding

• HR Office Onboarding Handbook: provides details on your HR office’s role in onboarding from the job offer through the end of the employee’s first year of his or her commonwealth career, as well as expected onboarding activities for supervisors and employees. Includes information on providing new employees with access to the online orientation at their workstation or in the HR office.
• HR Office's Roles and Responsibilities: outlines the roles, responsibilities and timelines for onboarding. 
• PA Alert 2012-06: provides instructions to access onboarding training and implementation materials for HR offices
• HR Service Center Contact Cards: are available through the PA Publisher ordering system. The cards are located in the Commonwealth Catalog > Human Resources Catalog. View full instructions on ordering HR Service Center contact cards.

Use PA Alert 2012-12 for more information on the E-PAR process, including what to attach to your E-PAR if you are hiring an employee who is not included in the online orientation. The following resources are also available to you:

• Fill a Vacant Position E-PAR Worksheet
• Emergency Contacts Report Instructions 
  

Use the Master Roles Document to identify which roles your new employees may need to be assigned in SAP.

Onboarding and Mobility 
Surveys 

After beginning commonwealth employment, employees will receive an employee mobility survey. This is in addition to the onboarding surveys they will receive throughout their first year of employment.        

You should encourage survey participation and regularly review the data collected through these surveys.  HR professionals with the employee mobility role in Oracle have access to the survey data collected.  To gain access to this role, please use the HRISD Authorization Request Form and request access to the “Employee Mobility/Hiring Process Survey Reporting Views.” 

Here is a list of  views to access the onboarding survey data via Microsoft Access: 

• Employee 30-day survey: PPI_ONBRD_EMPORIEN_VW
  
• Supervisor 30-day survey: PPI_ONBRD_SPVRORIEN_VW
  
• Employee 6-month survey: PPI_ONBRD_EMPONBOARD_VW
  
• Supervisor 6-month survey: PPI_ONBRD_SPVRONBOARD_VW
  

• W-4               
• CDL 702
• Emergency Info Form
• Local Services Tax – Exemption Certificate
  

Read up on employee training and development.     

Employment Eligibility Verification (I-9) 

• MD 515.15
• I-9 Training                            
• Guide for I-9 Verifiers
  
• I-9 Form     
• Handbook for Employers                            
• Employment Eligibility Verification Memo - This memo is available in the Employee Resource Center. Please note you must be logged into the Commonwealth network to open this link. 
• Memo on Temporary Visas  - This memo is available in the Employee Resource Center. Please note you must be logged into the Commonwealth network to open this link. 

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